Invoice template
Cleaning service invoice template
A cleaning service invoice template for per-visit, hourly and per-square-foot pricing, for homes and offices, with add-on services itemized clearly.
Updated · By PayToMe Editorial
Cleaning invoice
| Description | Qty | Amount |
|---|---|---|
| Standard home cleaning, 3 bed / 2 bath | 1 visit | $160.00 |
| Deep clean add-on, kitchen | 1 ea | $70.00 |
| Inside oven and refrigerator | 2 ea | $70.00 |
| Interior windows | 12 ea | $48.00 |
| Office cleaning, nightly | 2400 sq ft | $216.00 |
| Carpet extraction, high-traffic areas | 400 sq ft | $140.00 |
| Move-out cleaning, hourly crew | 5 hr | $300.00 |
| Supplies and equipment fee | 1 ea | $15.00 |
| Total | $1,019.00 | |
Typical terms for this trade: Due on receipt or Net 7 or Net 15
A cleaning service invoice template has to fit businesses that price in very different ways. A residential cleaner may charge a flat fee per visit. A move-out crew bills by the hour. A commercial janitorial company prices by square foot of floor space, often per month. This page explains how to show each model clearly, what to put on a cleaning invoice, how to list add-on services, which payment terms work for homes and offices, and the mistakes to avoid. The “Use this template” button on this page opens the free generator prefilled with the sample lines, so you can set your own rates and send it.
Why cleaning bills differently
Cleaning is a trust business. Clients let you into their homes or offices, often when they are not there, and then pay for a result they judge by how it feels. A clear invoice is part of that trust, because it shows what was included and what was extra.
Three things make cleaning invoices different from most trades.
The unit varies. A house cleaning is often priced per visit, based on bedrooms and bathrooms. Office cleaning is commonly based on area and frequency. One-time deep cleans and move-outs are usually hourly or flat. Using the unit that matches your quote avoids confusion.
Service repeats. Many clients are weekly, every other week or monthly. The invoice becomes a regular record, and clients look at dates, not at descriptions.
Add-ons are optional and visible. Inside the oven, inside the refrigerator, windows, baseboards, laundry and carpet cleaning are common extras. Showing them separately lets clients choose them knowingly and see the base price stay stable.
What to include on a cleaning invoice
Start with the general list in our guide to what to include on an invoice, then add the cleaning specifics.
- Business name, address, phone and any license, bonding or insurance details you advertise or that your area requires. Check local rules.
- Service address and service date or dates.
- The type of service: standard, deep clean, move-in, move-out, post-construction, or recurring janitorial.
- Pricing basis and quantity: visits, hours or square feet, with the rate.
- Add-on services, each on its own line.
- Supplies or equipment fees, only if you charge them and have told the client.
- Discounts, such as recurring-service or first-visit discounts, as a visible line.
- Tips, if a client adds one, recorded separately from the service charge.
- Subtotal, tax and total. Taxability of cleaning services varies by state, so check local rules. Our guide on how to add sales tax to an invoice gives general pointers.
- Payment terms, methods and cancellation policy.
A worked cleaning invoice
A homeowner books a standard cleaning for a three-bedroom house and adds the kitchen deep clean, the oven and refrigerator, and interior windows.
INV-7204 · Home cleaning with add-ons
| Item | Qty | Amount |
|---|---|---|
| Standard home cleaning, 3 bed / 2 bath | 1 | $160.00 |
| Deep clean add-on, kitchen | 1 | $70.00 |
| Inside oven and refrigerator | 2 | $70.00 |
| Interior windows | 12 | $48.00 |
| Total | $348.00 | |
The tax rate is zero in the example. Whether tax applies depends on where you work.
Choosing a pricing model
Per visit. Best for homes. The client knows the price in advance and the invoice is short. State what size or condition the price assumes, such as “up to 2,000 square feet,” and how you handle homes that are unusually dirty.
Per hour. Best for move-outs, post-construction cleanup and unpredictable jobs. Show the hours worked and the number of cleaners, and round in a way you have told the client about.
Per square foot. Best for offices, medical spaces and retail. Show the area cleaned, the rate per square foot and the frequency. A monthly invoice might list the service dates and total square footage cleaned across them.
Whichever you pick, quote it the same way you invoice it. A client who agreed to “$160 per visit” should not see an hourly breakdown on the first invoice.
Payment terms that work for cleaning businesses
Residential clients are usually best served by due on receipt, or by automatic payment on file for recurring visits. Small amounts and frequent service favor quick settlement. Commercial and property-management clients commonly use net 15 or net 30, and may require a purchase order number on each invoice. Our guide to invoice payment terms explains how to word each.
For recurring service, a monthly invoice with all visit dates is easier to track than weekly invoices. Recurring invoicing is planned for PayToMe, as described on the recurring invoices page. Until then, the free generator lets you build each monthly invoice from a copy of the last one.
Pricing and itemizing tips
- Define what “standard” means and list extras separately.
- State your cancellation and lockout policy on the quote and on the invoice, in plain words.
- Include the number of cleaners and hours for hourly jobs.
- Note special instructions such as pets, alarm codes (do not print the code itself) and areas to avoid.
- Keep supplies fees honest. Many companies include supplies in the rate, and that is simpler. If you charge a fee, say what it covers.
- Send invoices promptly, ideally the same day as the visit.
Common mistakes
- Mixing pricing models on one invoice without explanation.
- Hiding add-ons inside the base price.
- Leaving out service dates on recurring clients.
- No cancellation or late-arrival policy to point to.
- Printing sensitive access information such as door codes on an invoice.
- Forgetting purchase order numbers on commercial accounts.
Checklist before you send
- Service address and dates are correct
- The pricing basis (visit, hour or square foot) is stated
- Add-ons are on separate lines
- Discounts are shown clearly
- Tax follows local rules
- Payment terms and accepted methods are stated
- Purchase order number is included for commercial clients
Related templates and tools
For another recurring service, see the lawn care invoice template, and for small jobs around the home, the handyman invoice template. Build your own with the free invoice generator, which runs in your browser with exact money math and no account.
PayToMe is in public beta. Sign in at app.paytome.si to create estimates and invoices, send them by email with a pay link, get paid by card or bank transfer, and choose the Free, Pro or Business plan. Reminders, cash-flow forecasts, text-to-pay and the mobile app are in development. The free invoice generator still works in your browser with no account. This page is general information, not legal or tax advice.